Information about HIPAA Training

NOTICE: On Friday, June 1, 2018, ULearn Will be Decommissioned and Users Will No Longer Have Access to Complete (HIPAA16) HIPAA Training. On Tuesday, June 5, ULearn's replacement, the Brand New Training Hub, Will Go Live. 

In Training Hub, our required HIPAA course will be called (HIP016) HIPAA Training. (HIP016) HIPAA Training will be available when Training Hub goes live. HIPPA16 and HIP016 are equivalent courses. Both courses include the same content, except HIP016 does not include an introductory video. HIPAA16 and HIP016 count as the same course for the purpose of HIPAA training compliance. People who have completed HIPAA16 in ULearn prior to the move to Training Hub will not be required to complete HIP016.

Who Will be Assigned HIP016 in Training Hub

OIT has a tool that assigns HIPPA16 based on student and employee affiliation with departments in the University’s “HIPAA-covered component.” This tool will begin assigning HIP016 in Training Hub when Training Hub goes live.

Everyone who is required to complete HIPAA training and has not yet completed HIPAA16 will be required to complete HIP016 following the transition to Training Hub. Current employees and students who have not completed HIPAA16 will automatically be enrolled in HIP016 and receive an email stating they are required to complete that course. New employees will be automatically enrolled in HIP016, and receive that same email.

University employees, students, volunteers, and anyone else will also be able to self-enroll in HIP016 by visiting https://training.umn.edu/courses/10140 (this link will go live with Training Hub on June 5).

HIPAA Training Requirements for Employees and Students (In effect until June 1, 2018)

The University of Minnesota provides online training courses on proper handling of health information and information security. These training courses are required by the HIPAA (the Health Insurance Portability & Accountability Act of 1996) regulations and the University Policy on Protected Health Information.

To be considered compliant with the University’s HIPAA Training requirement, all faculty, staff, students, and volunteers at the University of Minnesota who work in areas that have access to Protected Health Information, or who support areas that have access to this information. Everyone listed above must complete this training, even if they don't work directly with Protected Health Information. This is because these areas may have incidental contact with Protected Health Information, and because people in these areas may encounter HIPAA violations, and are required to know how to respond to these violations.

This training consists of two separate training courses that you may complete online: (HIPAA16) HIPAA Training; and(PJPD16) University Information Security Awareness Training.

All employees and new students must complete (HIPAA16) HIPAA Training. Students who have completed older versions of the HIPAA training courses (HI5600) do not need to take the newer versions unless they are in a program that requires them to do so.

New employees and students must complete (PJPD16) University Information Security Awareness Training. Employees and students with a start date before April 12, 2016 must complete either (PJPD16) University Information Security Awareness, or all of the older security awareness training courses (HI5100, HI5200, and HI5300).

Live HIPAA Training Sessions

The Health Information Privacy & Compliance Office can provide a live HIPAA training session to your department. Anyone who attends a live HIPAA training session will count as having completed HIPAA16. A live HIPAA training session is an excellent option if you feel your group could use a HIPAA refresher or if you need a speaker for a regularly scheduled staff meeting. Please contact us to schedule a trainer.

Our office does not offer training sessions for University Information Security Awareness Training.

How to Access Training (Until June 1, 2018)

Assigned courses are available for completion through ULearn. See the Training Instructions page for step-by-step instructions.

Questions About Training

Privacy Coordinators with questions about proxy enrolling in ULearn can look to these job aids to see if their question is answered in one of the guides created by the Office of Information Technology.

Trainees can get many questions about training answered by contacting Technology Help. Questions that are appropriate to ask Technology Help about include:

  • Why am I required to take these training courses?
  • Where can I find the training courses?
  • I'm having trouble accessing the training - what do I do?
  • Where can I see the training courses assigned to me?
  • Where is the record showing the training courses I completed?
  • Why doesn't the training record show I have completed my courses?
  • I'm having trouble with ULearn - what do I do?

If you have any questions about the transition from ULearn to Training Hub, please contact the Training Hub team.